Last Updated: 18th November 2024 

At J2 Sourcing Limited (“we,” “us,” “our”), we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It also explains your rights in relation to your personal data and how you can exercise those rights. 

1. Scope of This Policy 

This Privacy Policy applies to: 

  • Customers and prospective customers 
  • Suppliers and service providers 
  • Website visitors and other data subjects whose personal data we process 

2. Data Controller 

J2 Sourcing Limited is the data controller for the purposes of the GDPR and other relevant data protection laws. You can contact us at: 

  • Company Name: J2 Sourcing Limited 
  • Email: aero.quality@j2sourcing.com 
  • Phone: +44 1825 703966 

3. Personal Data We Collect 

We may collect and process the following types of personal data: 

3.1 Customer Data 

  • Contact Information: Name, addresses, phone numbers, emails 
  • Account Details: Payment information, order history, customer preferences 
  • Communication Data: Emails, phone call recordings, and messages 

3.2 Supplier Data 

  • Business Contact Information: Name, business addresses, phone numbers, emails 
  • Financial Information: Bank details, payment terms, and records of transactions 
  • Contractual Data: Details related to contracts and agreements 

3.3 Personal Data Collected from Website Visitors 

  • Technical Data: IP address, browser type, and usage data through cookies 
  • Enquiry Information: Name, email, and any other details provided in contact forms 

3.4 Special Category Data 

We do not routinely process any special category data (such as health information) unless explicitly required and with your consent or as otherwise permitted by law. 

4. How We Use Your Personal Data 

We use personal data for the following purposes: 

  • To Provide Services: To process orders, manage contracts, and deliver products or services 
  • To Manage Relationships: To communicate with customers, suppliers, and business contacts 
  • To Improve Our Services: To analyse usage data and improve our offerings 
  • To Comply with Legal Obligations: To comply with regulatory requirements and respond to legal claims 
  • For Marketing: To send promotional materials and newsletters (with your consent) 

5. Legal Basis for Processing 

We process personal data based on one or more of the following legal bases: 

  • Contractual Necessity: To fulfill a contract or take steps linked to a contract 
  • Consent: Where you have given clear and explicit consent 
  • Legitimate Interests: For purposes such as improving our services, fraud prevention, and managing our business relationships 
  • Legal Obligation: To comply with the law (e.g., tax, employment, or regulatory obligations) 

6. Sharing Your Personal Data 

We may share your personal data with: 

  • Service Providers: Third-party providers who assist us in delivering our services (e.g., IT support, payment processing) 
  • Regulatory Authorities: When required by law or to enforce our legal rights 
  • Business Partners: For the purposes of fulfilling orders and providing services 

We ensure that any third parties we work with respect your data privacy and handle your data securely and in accordance with GDPR requirements. 

7. International Transfers 

Where your personal data is transferred outside of the UK or the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data, such as Standard Contractual Clauses or data transfer agreements. 

8. Data Security 

We take the security of your personal data seriously and implement technical and organisational measures to protect it from unauthorized access, loss, or damage. These measures include data encryption, access controls, and regular security assessments. 

9. Data Retention 

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal, accounting, or reporting obligations. The retention period may vary depending on the nature of the data and our legal obligations. 

10. Your Rights 

You have the following rights regarding your personal data: 

  • Access: The right to request a copy of your personal data 
  • Rectification: The right to request the correction of inaccurate data 
  • Erasure: The right to request the deletion of your data (under certain conditions) 
  • Restriction: The right to restrict processing under certain circumstances 
  • Portability: The right to receive your data in a structured, commonly used format 
  • Objection: The right to object to certain types of processing 
  • Withdraw Consent: If processing is based on consent, you can withdraw it at any time 

To exercise any of these rights, please contact us at aero.quality@j2sourcing.com 

11. Cookies and Tracking Technologies 

Our website uses cookies and similar tracking technologies to improve user experience and analyse website traffic.  

12. Updates to This Privacy Policy 

We may update this Privacy Policy from time to time. Any changes will be posted on our website and, where appropriate, notified to you via email. 

13. Use of CCTV 

J2 Sourcing Limited operates Closed Circuit Television (CCTV) systems at our premises for the purposes of security, crime prevention, and ensuring the safety of our employees, visitors, and property. CCTV footage may be monitored and recorded to assist in the identification of individuals involved in any security incidents or breaches. 

Legal Basis for CCTV Use 

The processing of CCTV footage is based on our legitimate interests in ensuring the security and safety of our premises and those within it. Where necessary, CCTV footage may be shared with law enforcement agencies in connection with investigations or legal proceedings. 

Retention Period for CCTV Footage 

CCTV recordings are stored securely and retained for a period not exceeding 120 days unless a longer retention period is required for investigative or legal purposes. After this period, the footage is deleted securely. 

If you have any questions or concerns about our use of CCTV, please contact us at aero.quality@j2sourcing.com 

14. Contact Us 

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact: 

  • Data Protection Officer: Greg Reader 
  • Email: aero.quality@j2sourcing.com 
  • Phone: +44 1825 703966 

This Privacy Policy is compliant with the UK GDPR and has been registered with the ICO where required.